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Program Coordinator - Division of Teacher Education

Company: Azusa Pacific University
Location: Azusa
Posted on: May 28, 2023

Job Description:

Job Description

APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and to one another.

This position is responsible for student assistance and program coordination for programs within the Division of Teacher Education.

Required Education

  • Bachelor's degree required; Master's degree preferred Required Experience
    • Three to five years related experience in higher education (equivalent experience may be considered) Primary Duties/Essential Functions

      The Program Coordinator reports directly to the Chair, Division of Teacher Education, as part of a team of support staff serving the Liberal Studies program and all credential and masters' programs in the division. Specifically, s/he will serve in the following capacities. Serves as confidential assistant to the Chair and focused work with one or more Program Directors. This includes:
    • Assisting with administrative responsibilities within the program, including appropriately preparing correspondence, responding to email, and tracking and following all program-related issues.
    • Assisting Chair/Program Director with troubleshooting student issues and concerns, including student petitions, exceptions, and enrollment issues.
    • Assisting Chair/Program Director in scheduling program courses at the Azusa and regional campuses, and online.
    • Preparing reports as directed by the Chair or Program Director.
    • Supporting Program Director with organization and planning of Program Advisory Council(s)
    • Assisting with special projects as directed by the Chair or Program Director. Serves as liaison between student and Division of Teacher Education. This includes:
    • Coordinating the graduate student admission process from inquiry through admission for a specific alphabetical portion of the student population, including tracking and monitoring enrollment, progression toward credential and/or degree, and completion.
    • Communicating with students about program requirements and policies, and assisting with student questions
    • Tracking and following student progress through the program
    • Coordinating with the Office of Credentials in managing the advising schedule/calendar for program(s).
    • Monitoring the status of intern credential holders to ensure correct course enrollment and continuing mentor supervision.
    • Collaborating with the Office of Student Placements on issues pertaining to clinical practice and fieldwork, including gathering documents for clinical practice clearance, determining clinical practice eligibility, and notify students of clinical practice placement assignments, as well as other items required for students to participate in clinical practice.
    • Monitoring and reviewing Taskstream for student completion of program requirements at all transition points.
    • Confirming student completion of program requirements, providing this information to Program Directors, Credential Analysts, Graduate Registrar, and others at program completion or as requested.
    • Serving as contact point between students and the Liberal Studies program and responding to student phone calls, emails, and walk-in visits
    • Creating a welcoming atmosphere and building student community
    • Collecting and managing all Exit Review Interviews and Research Survey Assessment data for graduating students each semester. Provides support to full and adjunct faculty within the department. This includes:
    • Coordinating with full and adjunct faculty to ensure timely preparation of adjunct contracts and faculty payment forms as necessary.
    • Coordinating the beginning and end of term processes to ensure smooth transitions.
    • Monitoring course enrollment and coordinating course schedule changes with Program Directors and department personnel.
    • Evaluating textbook needs and coordinating with bookstore on requisitions, including ebook offerings through Immediate Access, and Redshelf.
    • Coordinating with ITT on course needs within Canvas platform.
    • Processing facility and room requests as needed. Supports program functions within the Division of Teacher Education. This includes:
    • Creating and maintaining program files and documents, including archiving files and documents in ARK
    • Collaborating and communicating with Registrar, Admissions Office, and other departments and programs interacting with the Division of Teacher Education
    • Collaborating with other APU schools/programs regarding the integrated Bachelor/Credential program (Special Education Mild to Moderate).
    • Managing social media and communication platforms within the Liberal Studies Program to maintain regular flow of information and communication regarding the program and program events
    • Collecting and maintaining data for accreditation, program review, and state certification and accreditation programs
    • Coordinating and assisting with program workshops, department meetings, trainings, and events; including student events, clubs, new student orientation and graduation receptions.
    • Attending events, meetings, training and development opportunities as appropriate.
    • Performing other duties as assigned by the supervisor.
      • Excellent communication skills, both oral and written.
      • Good organizational and problem-solving skills with attention to details.
      • Ability to balance a variety of tasks and demands.
      • Strong interpersonal and relationship building skills.
      • Must be a collaborative and effective team member. Mental Demands

        In agreement with the purpose and goals of Azusa Pacific University to provide a Christian-based higher education for its students, this position requires the:
        • Ability to exercise independent judgment and discretion.
        • Ability to manage several tasks simultaneously.
        • Ability to work under pressure to meet demands and deadlines.
        • Ability to learn procedures and retain information. Physical Demands
          • Repetitive wrist and finger motions with the use of computer
          • Speaking and hearing demands.
          • Ability to conduct business at other offices on campus.
          • Ability to lift, bend, grasp, pull and reach.
          • Ability to lift up to 20 lbs. occasionally. Visual Demands
            • Computer monitor, reading. Environment
              • Pleasant office setting, comfortable temperature. Technologies
                • Proficient in Google Apps (Docs, Spreadsheets, Slides), Microsoft Office Suite (Word, Excel, PowerPoint).
                • Experience with Canvas, TaskStream, and Zoom is a plus. Compensation
                  • Grade 7: $19.49 to $25.33 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package.

                    Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about 'what we believe', our 'missions statement', and 'statement of faith'.

                    You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here:

                    Azusa Pacific University will conduct a background check on all final candidates.

                    Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

Keywords: Azusa Pacific University, Azusa , Program Coordinator - Division of Teacher Education, Education / Teaching , Azusa, California

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