Admin Assistant I - Nursing

Company: Concordia University - Irvine Ca
Location: Irvine
Posted on: February 18, 2026

Job Description:

Job Description Job Description Role: Supports the Department of Nursing in all administrative details including Director of Nursing (DON) and Assistant Director of Nursing (ADON). Essential Duties and Responsibilities include: To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily: Administrative/Faculty Front Desk Duties: Answering Phones, Greeting Guests, Screening Visitors. Support the Directors in administrative details: Manage meetings/commitments, conference calls etc. that ?t the Director of Nursing's schedule. Prepare agendas, arrange meeting facilities and act as recording secretary; prepare minutes at assigned meetings, travel planning. Nursing Department Weekly Update Email. Monthly Faculty Sta? Meetings: Coordinate Schedule, Prepare Agenda with Directors, Minutes. O?ce Supply Ordering & assist lab supply ordering (as needed). Event Planning: Coordination, Employee recognition, Christmas Cards to Clinical Partnerships, Advisory Board Meeting. Mail & Package Distribution Filing Documents Reimbursements, Check Requests, Purchase Orders, Expense Reports and Credit Card Reconciliation via Chrome River. Assist with program accreditation: data collection, reporting, and correspondence with agencies. Monthly University Commencement meetings. Checkout textbooks to instructors/ record return of textbooks & assist in desk copy requests to vendor. Student/Clinical Add/Drop Forms Pinning Ceremony/Grad Prep: Programs, Awards (voting & creation). Graduation Applications 3 x year White Coat Ceremony Prep: Programs Academic Warning Communication DAS Testing Accommodations (documentation, test security, student placement) Monday through Friday. Taking minutes at student meetings with Directors. Student Name Changes/Name Tag Replacements. Supervise Student Employees Appeals: Student Communication, Committee Set Up & Minutes, Prep of documentation, Decisions Letters, filing documentation. Draft and mail preceptor certi?cates each semester Education and/or Experience: Bachelor's degree from a four-year college or university Full Time Staff, Non-Exempt $23.46/hr Benefits: Health, vision, dental, and life insurance. Retirement plans with employer matching. Job Posted by ApplicantPro

Keywords: Concordia University - Irvine Ca, Azusa , Admin Assistant I - Nursing, Administration, Clerical , Irvine, California