Office Coordinator
Company: JobTracks, Inc.
Location: Azusa
Posted on: January 20, 2023
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Job Description:
Job DescriptionSUMMARYPerforms administrative and bookkeeping
functions that assist in the daily operations of
thebranch.ESSENTIAL DUTIES AND RESPONSIBILITIES1. Downloads and
save as tiff files into OST documents/links sent via email by the
Builder thatincludes important information so the Salesperson can
bid on the project. Be able to manage andorganize these
documents.2. Fill out and sends Builder required documents such as
Submittals and LEED RequirementForms.3. Ensure bid forms are filled
out according to the standardized procedure at set up as escalated
tothe Sales Director.4. Follow up with Sales Rep on Pending
Documents that are escalated to the Sales Director.Contacts
Builders for paperwork or information needed to complete set up
when necessary.5. Break down the bid form to create or match SOV
for projects escalated to the Sales Director.6. Work with Sales
Reps to ensure that all product lines are bid.7. Follow up items on
the Price tracker with Sales to ensure increases are given and POs
orChange Orders are received.8. Generate Sales Reports, monthly,
quarterly & yearly needed for Sales Meetings, SalesAwards and Bonus
computation. Be able to order Sales Awards/Plaques as needed.9. Be
able to coordinate Sales Meetings & Events.10. Be able to perform
Marketing Coordinator/Social Media tasks.11. Be a liaison to
Production and Admin departments.12. Be able to perform Special
Projects and create Reports for the Sales Director which
willinclude coordination with Vendor consultants (e.g.
Salesforce/Corrao) and pulling necessaryjob core reports.13.
Assists and supports Sales Director with other miscellaneous
job-related duties as needed.14. Ensures compliance with SOX Audit
Requirements.15. Be able to train other people on the essential
duties and responsibilities of this position.16. Be able to perform
backup tasks as necessary.
MINIMUM QUALIFICATIONS:1. High School Diploma2. Accurate - Ability
to perform work accurately and thoroughly.3. Analytical Skills -
Ability to use thinking and reasoning to solve a problem.4.
Energetic - Ability to work at a sustained pace and produce quality
work.5. Time Management - Ability to utilize the available time to
organize and complete workwithin given deadlines.6. The ability to
communicate effectively with internal/external customers.7. The
ability to manage multiple tasks simultaneously.8. The ability to
type at least 45 wpm.9. Must have intermediate skills in Microsoft
Office software applications. Extensive Excelpreferred.10. Must
have intermediate skills in any CRM software; Salesforce
preferred.11. Working knowledge of general office equipment, i.e.,
fax machine, multi-line telephone,copierEDUCATION and/or EXPERIENCE
High school graduate with a minimum of 5 years ofexperience in
office coordination, preferably construction.PHYSICAL DEMANDS: The
physical demands described here represent those thatmust be met by
an employee to successfully perform the essential functions of this
job.Reasonable accommodations may be made to enable individuals
with disabilities to perform essential functions. Must be able to
drive a car and lift light to moderate weight. Must be ableto use a
computer, sit for extended periods of time, and lift up to 20
pounds.WORK ENVIRONMENT: Works in an office environment.Company
DescriptionABOUT JOB TRACKSIt's corny, but we call ourselves, "The
Matchmakers of the staffing world." We're committed to pairing
highly qualified employees in the real estate, title, escrow, and
hospitality industries with the most eligible clients. Apply now,
and we'll send cupid out on your behalf!REFER A FRIEND = UP TO
$300You get up to $300 and your friend gets a lifetime opportunity.
What could be better? We will gladly send you your reward if
someone you share our information with is hired. This is a
temp-to-hire position.
Keywords: JobTracks, Inc., Azusa , Office Coordinator, Administration, Clerical , Azusa, California
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