Office Coordinator

Company: JobTracks, Inc.
Location: Azusa
Posted on: January 20, 2023

Job Description:

Job DescriptionSUMMARYPerforms administrative and bookkeeping functions that assist in the daily operations of thebranch.ESSENTIAL DUTIES AND RESPONSIBILITIES1. Downloads and save as tiff files into OST documents/links sent via email by the Builder thatincludes important information so the Salesperson can bid on the project. Be able to manage andorganize these documents.2. Fill out and sends Builder required documents such as Submittals and LEED RequirementForms.3. Ensure bid forms are filled out according to the standardized procedure at set up as escalated tothe Sales Director.4. Follow up with Sales Rep on Pending Documents that are escalated to the Sales Director.Contacts Builders for paperwork or information needed to complete set up when necessary.5. Break down the bid form to create or match SOV for projects escalated to the Sales Director.6. Work with Sales Reps to ensure that all product lines are bid.7. Follow up items on the Price tracker with Sales to ensure increases are given and POs orChange Orders are received.8. Generate Sales Reports, monthly, quarterly & yearly needed for Sales Meetings, SalesAwards and Bonus computation. Be able to order Sales Awards/Plaques as needed.9. Be able to coordinate Sales Meetings & Events.10. Be able to perform Marketing Coordinator/Social Media tasks.11. Be a liaison to Production and Admin departments.12. Be able to perform Special Projects and create Reports for the Sales Director which willinclude coordination with Vendor consultants (e.g. Salesforce/Corrao) and pulling necessaryjob core reports.13. Assists and supports Sales Director with other miscellaneous job-related duties as needed.14. Ensures compliance with SOX Audit Requirements.15. Be able to train other people on the essential duties and responsibilities of this position.16. Be able to perform backup tasks as necessary.

MINIMUM QUALIFICATIONS:1. High School Diploma2. Accurate - Ability to perform work accurately and thoroughly.3. Analytical Skills - Ability to use thinking and reasoning to solve a problem.4. Energetic - Ability to work at a sustained pace and produce quality work.5. Time Management - Ability to utilize the available time to organize and complete workwithin given deadlines.6. The ability to communicate effectively with internal/external customers.7. The ability to manage multiple tasks simultaneously.8. The ability to type at least 45 wpm.9. Must have intermediate skills in Microsoft Office software applications. Extensive Excelpreferred.10. Must have intermediate skills in any CRM software; Salesforce preferred.11. Working knowledge of general office equipment, i.e., fax machine, multi-line telephone,copierEDUCATION and/or EXPERIENCE High school graduate with a minimum of 5 years ofexperience in office coordination, preferably construction.PHYSICAL DEMANDS: The physical demands described here represent those thatmust be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Must be able to drive a car and lift light to moderate weight. Must be ableto use a computer, sit for extended periods of time, and lift up to 20 pounds.WORK ENVIRONMENT: Works in an office environment.Company DescriptionABOUT JOB TRACKSIt's corny, but we call ourselves, "The Matchmakers of the staffing world." We're committed to pairing highly qualified employees in the real estate, title, escrow, and hospitality industries with the most eligible clients. Apply now, and we'll send cupid out on your behalf!REFER A FRIEND = UP TO $300You get up to $300 and your friend gets a lifetime opportunity. What could be better? We will gladly send you your reward if someone you share our information with is hired. This is a temp-to-hire position.

Keywords: JobTracks, Inc., Azusa , Office Coordinator, Administration, Clerical , Azusa, California