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Administrative Assistant

Company: Direct Pack Inc
Location: Azusa
Posted on: September 23, 2022

Job Description:

Who are we? We are a manufacturer that makes a full range of sustainable plastic take-out containers made of recycled beverage bottles, focusing on innovation & reducing CO2 - Feel good about what you do!

- Comprehensive benefits package: medical, vision, dental

Job description Sales assistant (to potentially grow into Account Manager)

Reporting to VP of Sales.

Sample requests and web orders

  • Receive, organize and qualify all samples requests received through email, web, and internal inquiries.
  • Manage sample log from received - sent - customer follow-up.
    • Export FedEx Shipment Manager data into the master excel file.
    • Manually enter data from sample sheets into the master excel file.
    • Print sample pick sheets and report to Accounts Receivable of the movement of inventory.
    • Work with sample room personnel to pick orders and ship via FedEx. Prioritize by urgency and date of submission.
    • Inform brokers and customers of tracking info and order status.
    • Create pick sheet of what samples are needed in order to supply sample room.
    • Back-up to marketing assistant for web orders
      Sales admin activities
      • Manage internal sales calendar, weekly team meetings, and take notes Support sales managers with expense reports, travel booking, paperwork, presentations, samples, tracking
      • Provide quick look-ups of sales and inventory information. Update inbound container logs and vessels.
      • Support Sales in broker, distributors, and customer communication as needed, incl new opportunities.
      • Participate in planning and execution of all sales activities / promotions
      • Assist in planning and executing quarterly partner meetings
      • Coordinate and support sales in local and national trade shows
      • Contribute to external and internal newsletters (4-5 per year)
      • Support Customer Service with miscellaneous items, customer and purchase order questions, and handle returns and quality issues. Internal face and voice of sales to all interoffice departments.
      • Fill out distributor vendor packets, FSE net, credit applications for new customers, provide insurance documents, purchase orders for accounting etc.
      • Manage internal revenue projector
      • Coordinating Orders with Logistics
      • Upcoming Vessel (visibility of incoming containers, tracking)
      • Internal face/ voice of sales to all interoffice departments Qualifications

        --- Previous experience in an administrative role

        --- Proficiency in various systems

        o Excel, MS Word, PowerPoint

        Creating Spreadsheets

        Creating Tables

        Creating pivot tables

        Running and creating macros

        Data analysis

        Data visualization

        Creating documents

        o Teams

        o Zoom

        --- Time Management

        Job Requirements:
        • Receive, organize and qualify all samples requests received through email, web and internal inquiries.
        • Manage sample log from received - sent - customer follow-up.
        • Export FedEx Shipment Manager data into the master excel file.
        • Manually enter data from sample sheets into the master excel file.
        • Print sample pick sheets and report to Accounts Receivable of the movement of inventory.
        • Guide/manage sample room personnel to pick orders and ship by FedEx. Prioritize by urgency and date of submission.
        • Inform brokers and customers of tracking info and order status.
        • Create pick sheet of what samples are needed in order to supply sample room.
        • Back-up to marketing assistant for web orders
        • Manage sample room personnel
        • Manage internal sales calendar, weekly team meetings, and take notes.
        • Support sales managers with expense reports, travel booking, paperwork, presentations, samples, tracking
        • Provide quick look-ups of sales and inventory information. Update inbound container logs and vessels.
        • Support Sales in broker, distributor, and customer communication as needed, incl new opportunities.
        • Participate in planning and execution of all sales activities/promotions
        • Assist in planning and executing quarterly partner meetings
        • Coordinate and support sales in local and national trade shows
        • Contribute to external and internal newsletters (4-5 per year)
        • Support Customer Service with miscellaneous items, customer and purchase order questions, and handle returns and quality issues. Internal face and voice of sales to all interoffice departments.
        • Fill out distributor vendor packets, FSE net, credit applications for new customers, provide insurance documents, purchase orders for accounting etc.
        • Manage internal revenue projector
        • Set up and manage weekly Sales "Teams" call
        • Coordinating Orders with Logistics Requirements:

          --- Previous experience in an administrative role

          --- Proficiency in various systems

          o Excel, MS Word, PowerPoint

          Creating Spreadsheets

          Creating Tables

          Creating pivot tables

          Running and creating macros

          Data analysis

          Data visualization

          Creating documents

          o Teams

          o Zoom

          --- Time Management

Keywords: Direct Pack Inc, Azusa , Administrative Assistant, Administration, Clerical , Azusa, California

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