Office Manager

Company: United Rock Products
Location: Azusa
Posted on: May 16, 2022

Job Description:

Summary:
As a fundamental part of the URP Management team, the office manager performs administrative, accounting and office support activities. Duties to include: purchasing (creating PO's, ordering parts/supplies, receiving parts, coding invoices, reconciling p-card purchasing), payroll (entering data, validating timesheets, correcting errors, and working with employees, foreman and payroll department), contractor / service management (scheduling, payments). Production and inventory reporting to various agencies and corporate office. The Office Manager also provides the URP management team with local HR support for employees on payroll, vacation and other requests. Extensive software skills, Internet research abilities and strong communication skills are required.

Responsibilities:
Prepare reports, presentations, letters, memos, analysis, etc. as directed
Manages office supply inventories
Manage payroll and equipment hours process and work with foreman and equipment department to ensure equipment usage hours are captured.
Orders parts and supplies for operations as directed by foreman and managers
Code and receive invoices
Schedules services (trash, portolets etc) and contractors (plumbers, landscapers) as requested by managers
Manages Uniform Program for employees
Provides training to foreman on payroll and equipment input
Manage purchase order process
Reconciles p card expenses
Manages tool and boot allowance reimbursement programs
Provides HR related services such as attendance tracking, vacation requests, sick days etc
Assists management team with onsite meetings and training
Act as liaison for business travel, hotel and off-site meetings arrangements as required
Oversee company copier equipment including maintenance, location moves and payments
Learn drone operations and assist with monthly inventories as needed

Qualifications/Skills:
5 years of office administration/office management experience
Excellent written and verbal communication skills
Proficient in Word, Excel, and PowerPoint
Good organization abilities
Ability to multitask
Strong Customer Service skills required
Strong computer skills with preference given to employees with JWS knowledge preferred
Willingness to learn and use web-based systems such as MobileSales for quoting
Must have a valid driver's license and be able to drive company vehicle
Understands MSHA and CALOSHA regulations
Must have a strong, team-oriented work ethic with strong focus on safety and environmental compliance
Ability to understand and follow Company Handbook and Safety Policies
Ability to work well and communicate with others
Must be able to follow oral and written plans and directions

Colas Inc. and its subsidiaries (United Rock Products) are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the EEO document. If you need an accommodation to access the information provided on this website, please contact Colas Inc. 973-290-9082 or send an email to ColasRecruiter@colasinc.com.

Keywords: United Rock Products, Azusa , Office Manager, Administration, Clerical , Azusa, California